Privacy Policy

Last updated: January 2025

1. Introduction

CareBeat ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you use our healthcare recruitment platform.

2. Information We Collect

2.1 Personal Information

We collect information you provide directly, including:

• Name, email address, and contact details
• Professional qualifications, certifications, and work history
• CV, cover letters, and professional documents
• References and background check information
• Right to work documentation

2.2 Automatically Collected Information

When you use our platform, we automatically collect:

• IP address and browser information
• Usage patterns and preferences
• Device information and cookies

3. How We Use Your Information

We use your personal information to:

• Match healthcare professionals with suitable positions
• Process and manage job applications
• Communicate about opportunities and platform updates
• Comply with legal and regulatory obligations
• Improve our services and user experience

4. Legal Basis for Processing

We process your personal data under the following legal bases:

• Consent: Where you have given clear consent for us to process your data for specific purposes
• Contract: Where processing is necessary for the performance of a contract
• Legal obligation: Where we need to comply with a legal or regulatory obligation
• Legitimate interests: Where processing is in our legitimate interests and does not override your rights

5. Data Sharing

We may share your information with:

• NHS Trusts and private healthcare providers for recruitment purposes
• Regulatory bodies where required by law
• Service providers who assist us in operating our platform

We do not sell your personal information to third parties.

6. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Typically, we retain candidate data for up to 2 years after your last interaction with our platform.

7. Your Rights

Under UK GDPR, you have the following rights:

• Right to access: Request a copy of your personal data
• Right to rectification: Correct inaccurate data
• Right to erasure: Request deletion of your data
• Right to restrict processing: Limit how we use your data
• Right to data portability: Receive your data in a structured format
• Right to object: Object to processing based on legitimate interests

8. Security

We implement appropriate technical and organizational measures to protect your personal data, including encryption, access controls, and regular security assessments.

9. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, please contact our Data Protection Officer:

Email: privacy@carebeat.co.uk
Address: CareBeat, 123 Healthcare Business Park, London, UK

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.